The Complete Fuel Station Management Platform Built for Sri Lankan Operators
Every Litre Counted. Every Rupee Secured.
FuelOne manages every operation — from fuel deliveries and forecourt sales to accounting, VAT compliance, inventory management, and financial reporting. One platform. Complete control.
100%
Sri Lankan Built
3 mins
Shift Handover
99.9%
Uptime SLA
Today's Revenue
Rs. 1.84M
↑ 8%
Litres Sold
12,450 L
↑ 5%
Active Pumps
6 / 8
Normal
Tank Levels
Current Shift — Morning (06:00–14:00)
Rs. 284,500
+Rs. 250
4,820 L
4 Active
Sri Lankan fuel stations operating without a proper management system face predictable, measurable, preventable losses. Here is what it is costing you right now.
Preventable Monthly Loss
Rs. 0 – Rs. 0
Per station, per month — based on Sri Lankan fuel station operator data
Rs. 5,000–20,000 / month
Rs. 50,000–200,000 / month
Rs. 25,000–75,000 / quarter
Rs. 30,000–150,000 / month
Rs. 10,000–40,000 / event
20–40 hrs staff time / month
The Problem Every Station Owner Knows
Most Sri Lankan fuel stations are still running on paper registers, WhatsApp messages, and end-of-month spreadsheets. FuelOne changes everything.
Manual shift registers, paper dip logs, cash counting disputes
Spreadsheets tracking credit customers — outdated and unreliable
VAT calculated manually — high risk of error and penalties
No visibility of tank levels until end-of-day dip readings
Price changes handled ad-hoc — losses at every price boundary
Month-end accounts take days of manual reconciliation
Digital shift handover with automatic short/over calculation
Live credit ledger with limit enforcement and instant statements
Automatic VAT on every transaction, return-ready reports
Real-time tank level monitoring and delivery reconciliation
Midnight price splits handled automatically, zero revenue leakage
P&L, Balance Sheet, and Trial Balance always up to date
Built for How Your Station Actually Works
Generic software does not understand the realities of operating a fuel station in Sri Lanka. FuelOne is built from the ground up for Lanka IOC workflows, CPC price structures, and the specific compliance requirements of Sri Lankan fuel station operators.
BDN-based fuel delivery entry, Lanka IOC shift structures, and Lanka IOC product price integration — all built in.
CPC and Lanka IOC price notifications handled automatically. FuelOne splits shift readings at the price change boundary, eliminating revenue leakage.
Morning, afternoon, and night shifts each reconciled independently. No overlap, no confusion, complete accountability per shift.
Full VAT on fuel, lubricants, and accessories. SVAT support for qualifying dealers. All Sri Lankan tax requirements built in.
Sri Lankan Fuel Stations
Lanka IOC, CPC-regulated
Ministry of Power & Energy
Midnight price changes, zero notice
3–6 Pumps, 2–3 Shifts
4–8 attendants per day
Sri Lanka VAT Act
SVAT for qualifying dealers
Petrol 92, Super 95, Diesel
Plus lubricants & accessories
Manual reconciliation losses
Rs. 155K–535K / month preventable
Platform Overview
FuelOne organises your entire station into five integrated module groups — each designed for a specific operational domain, all feeding into one unified data layer.
Today Revenue
Rs. 1.84M
Litres Sold
12,450 L
Transactions
847
Avg Ticket
Rs. 2,176
Active Pump Feed
Live Operations
Monitor your station in real time from any device. See every pump transaction as it happens, track tank levels, monitor shift performance, and know your daily revenue without waiting for an end-of-day summary.
Revenue, litres, transactions — updated in real time across all pumps and products.
See every nozzle transaction as it happens. Identify idle pumps, slow periods, and high-volume windows.
Live tank level visibility with automatic low-level alerts before you run dry.
Daily, shift, and attendant-level revenue visible at a glance. No spreadsheets required.
Shift Management & Attendant Accountability
FuelOne's shift management module creates a complete financial record for every shift — matching every litre dispensed to a cash collection. Shortages are detected immediately, not discovered weeks later.
Opening pump meter readings captured per attendant
Closing readings auto-calculated against opening readings
Litres sold matched to cash received with zero manual calculation
Short / over amounts calculated automatically
Digital shift handover — signed off by outgoing and incoming attendant
Price change splits handled automatically at shift boundaries
Full audit trail — every edit, every user, every timestamp
Pump 1 — Attendant: K. Perera
Opening Reading
45,230.5 L
Closing Reading
50,050.3 L
Litres Sold
4,819.8 L
Unit Price
Rs. 200.00
Expected Cash
Rs. 963,960
Cash Received
Rs. 963,700
Short Amount
Rs. 260
Status
Flagged for Manager Review
Attendants
4
Pumps
6 / 8
Duration
8 hrs
Fuel Delivery & Inventory Control
FuelOne tracks every delivery into your tanks and every litre sold from them — giving you a precise, real-time picture of your fuel inventory and exposing any variances immediately.
Record deliveries against Bowser Delivery Notes (BDN). Each delivery is allocated to a specific tank with a timestamped audit trail.
Compare physical dip measurements against system-calculated volumes. Identify discrepancies from delivery shortfalls, meter errors, or unexplained variance.
Track lubricants, accessories, and non-fuel products alongside your fuel inventory. Purchase orders, receipts, and adjustments all in one place.
Credit Customer Management
Credit customers are your highest-value accounts and your highest-risk. FuelOne gives you the tools to serve them profitably — with hard credit limits, complete transparency, and automatic invoice generation.
Hard limits enforced at point of sale. No more over-extension without authorisation.
VAT-compliant invoices generated automatically for every credit transaction.
Complete transaction history, running balance, and statement generation per customer.
Track payments, flag overdue accounts, and see ageing balances across your entire credit book.
Credit Limit
Rs. 500,000
Outstanding
Rs. 342,800
Available
Rs. 157,200
Overdue
Rs. 0
VAT & Accounting
Most competitors give you fuel management. FuelOne gives you complete business accounting — VAT, accounts payable, accounts receivable, general ledger, and financial statements — all within the same platform your attendants use every day.
FuelOne Replaces
Fuel Management Software
POS System
Accounting Software
Reporting Tool
One subscription. One login. One source of truth.
Reporting & Business Intelligence
FuelOne generates both financial and operational reports in real time — giving you the intelligence to manage your station, satisfy your accountant, and plan your business.
Why FuelOne
Every feature in FuelOne exists because a Sri Lankan station operator needed it. This is not generic software adapted for fuel stations — it is purpose-built for how your business actually works.
FuelOne is architected around how Lanka IOC dealers actually operate — from BDN-based fuel delivery entries to midnight price changes and Lanka IOC shift structures. No customisation required.
Rs. 155K–535K
Preventable monthly loss stopped
4 Systems
Replaced by FuelOne
3 Minutes
Average shift handover time
100%
Sri Lankan compliance built in
Zero
Manual VAT calculation required
Who Is FuelOne For?
Whether you run a single-pump site or a multi-station network, FuelOne scales to match your operation.
Manage Lanka IOC-specific workflows including BDN fuel deliveries, CPC price notifications, and Lanka IOC shift structures with zero manual workarounds.
Replace manual registers and spreadsheets with a complete digital operation. Know exactly what you sold, what you collected, and what you owe — every day.
Monitor all your stations from one platform. Compare performance, identify underperforming sites, and enforce consistent financial controls across your network.
Fuel credit customers with discipline. FuelOne enforces limits, tracks balances, generates invoices and statements, and flags overdue accounts before they become bad debts.
If you suspect shortages, fuel variance, or cash leakage, FuelOne gives you the data to find it. Tank dip reconciliation, attendant accountability, and audit trails expose every discrepancy.
FuelOne is built for accountability. Every action is logged. Every user has a role. Every financial period is locked when closed.
Every entry, every edit, every deletion — logged with user, timestamp, and reason. Nothing can be changed without a trace.
Assign roles to attendants, shift supervisors, managers, and accountants. Each role sees only what it needs to see.
Secure sign-in via Google accounts. No weak passwords. Instant access revocation when staff leave.
Lock completed financial periods to prevent backdating. Audit-ready records that satisfy your accountant and the authorities.
Credit order authorisation, shift supervisor sign-off, and delivery confirmation — multi-level approval flows built in.
Every financial record is protected against unauthorised modification. Discrepancies trigger automatic alerts.
Ready to Take Control?
Talk to an Astrio Tech specialist and see FuelOne using your own station data.
No generic demos. No commitment. Just FuelOne running your station's actual numbers — so you can see exactly what you have been losing and how to stop it.
Free Demo
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Your Data
Personalised session
No Lock-in
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Sri Lanka
Local support
Built by Astrio Tech · Sri Lanka's enterprise technology specialists